Tumor Registrars Association of Connecticut 

    incorporated in 1976 

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FALL 2015, Edition III

Posted on October 1, 2015 at 12:50 AM

Welcome to the fall Tumor Registrars Association of Connecticut newsletter created to update members on professional and personal announcements. As we leave summer behind and look forward to the fall, our lives get just a little bit busier. People are returning to school and our focus becomes preparation for the holidays. Trick or treat, giving thanks for what we have, and events shared with family and friends are all things to be enjoyed. Autumn in New England is a beautiful time of year with the crisp air, the leaves turning color and falling to the ground. Our wish is continued health and prosperity this season.

President's Message

At our annual educational meeting in September, April shared her extensive knowledge that will surely improve the quality of abstracting state-wide. The officers, education committee, and Yale New Haven Hospital staff worked as a team to provide this awesome conference. A special thank you to the Yale registry staff for coordinating the event; everything was perfectly executed. April Fritz relayed to us that we were a good group and she enjoyed herself. Matt Jones’ inspirational story reminded us of what is important in life and the power of positive thinking.

At the meeting, all of the officers were sworn in to their same offices. I am pleased to say that all committee members have agreed to stay in their positions, as well. We begin 2016 with a full team that looks forward to our mission to improve and grow our organization. The board of directors has many ideas to achieve these objectives.

Before I map out plans for the future, I would like to reflect on the past year. In 2015, the board worked together to realize many accomplishments. A new website was launched, a quarterly newsletter was developed, two high-quality educational conferences that included national speakers were provided, our bylaws were revised and approved, our nominating/election process was improved, and a fundraiser to provide a scholarship was initiated. Our balance sheet is stronger than when we began our term.

In the coming year, some of our goals are to increase membership, provide two educational conferences that will feature a national speaker, award a scholarship to a regional or national meeting, and network with other professional organizations to further elevate our profession. On the heels of our annual meeting hosted by Yale New Haven Hospital, we have already begun planning our meetings for 2016. Together, we will be a better organization at year end.

Vice President’s Report

Our website that was launched at the end of May has been a real success story with over 1,300 page views in the first 90 days. The website contains a list of officers and committee members, upcoming events, newsletters, job postings, contact information, and resources. It is meticulously maintained and updated as new information becomes available. It is my goal for the website to be a one-stop resource for us to keep informed. Charging for advertising space may someday become a reality as our membership grows and TRAC becomes more visible as an organization. If anyone has any suggestions on content, please contact me.

The education committee is committed to providing quality programs. Our March meeting had great speakers with interesting presentations. The annual meeting in September that featured April Fritz was outstanding. My goal for education in 2016 is to provide two educational meetings that will feature a national speaker. One meeting will focus on the standards for ACOS program accreditation, the second will feature the latest and greatest site-specific treatments as evidenced by current cancer research. William W. Backus Hospital will host the spring meeting. Yale New Haven Hospital has volunteered to host our annual meeting.

A fundraiser to provide a scholarship to a regional or national meeting was initiated in September. Yankee Candle was selected because it required no monetary investment upfront and it is a recognized product that most of us like. Fundraiser participation or buying merchandise is totally voluntary. Depending on the success of these efforts and members' wishes, future activities to provide a scholarship will continue. We maintain that it is a worthwhile cause to provide an educational opportunity to someone who might not be able to otherwise attend.

 

The following is a list of educational offerings this year:

New York Cancer Registrars Association, Saratoga Springs, New York, October 7-9

Cancer Registrars Association New England, Framingham, Massachusetts, October 19-20

Secretary Report

2016 is the 40th anniversary of the Tumor Registrars Association of Connecticut. We look forward to a year of celebration of this important milestone. Perhaps we could have a cake, a 40th anniversary banner or decorations and door prizes at each meeting. A volunteer to take a few pictures to commemorate the occasion would also be nice. We welcome your suggestions to make the year special.

Treasurer/Membership/Ways and Means

Currently, TRAC has 45 members. The 2016 membership drive will begin in December; the annual membership dues increased to $30, up from $25. TRAC had 59 people register for the meeting and 55 attended. Thirty-one of the 59 were TRAC members. Ways and Means was collected; Jennifer Cantillo-Mena won the drawing and returned her winnings to TRAC. Thank you for your generosity, Jen. Future meeting fees were increased $5 for meetings without a national speaker; a higher fee will be assessed for meetings with a national speaker.

Bylaws Committee

The committee provided a Power Point presentation on their recommendations for bylaws revisions at our annual meeting. All revisions were approved except Article III, Section I, Classification of Membership. That article will be revisited and voted on at a later date. The bylaws are now current and will just require an annual review going forward.

Nominating Committee

The committee sent nomination requests to members electronically using Survey Monkey. Members could either check the box to choose a current officer or type in the name of another candidate. There were 23 responses with the majority of respondents nominating the current officers. Using Survey Monkey has simplified the nominating/election process and we will continue to use this method in the future.

 

Great News and Congratulations

Three registrars, Tammy Lepisto from Yale New Haven Hospital, Lourdes Lopez and Sara Burns from Hartford Hospital passed their certification exam (CTR). All three have received their CTR pins from TRAC.

Eliza Cleaveland was awarded the Department of Public Health employee of the month in September.

TRAC received a thank you card from Brooke Chang for the gift we sent at the birth of her daughter. Brooke recently returned to her position at William W. Backus Hospital.

Sad News

Cathryn Phillips’ brother, John Anthony Phillips, passed away September 8th. We are so sorry for her loss. Cathy would like to say, “On behalf of my family, I would like to express my deep appreciation to the members of TRAC for the wonderful fruit basket that was delivered to John’s wife. Our family is very appreciative of your kind thoughts and gesture. May God hold us all in the palm of His hand.”

Job Postings

Middlesex Hospital: Cancer Data Registrar

Yale New Haven Hospital: Cancer Registrar

For more information, the positions are posted on the TRAC website.

That is all for now. Have a wonderful fall season, everyone...

Donna M. Lanphear, President

Amy Baldwin-Stephens, Vice President

Rosemary Crawford, Secretary Michele Wojewodzki, Treasurer

 

Public Relations and Communication Committee Chair: Donna M. Lanphear

Education/Liaison Committee Chair; Webmaster: Amy Baldwin-Stephens

Education: Donna Goss, Mike Kuhland

Membership/Ways and Means Committees Chair: Michele Wojewodzki

Ways and Means: Eliza Cleaveland

Bylaws Committee: Cathryn Phillips, Mary Jeanne Pierce, Brooke Chang

Nominating Committee: Teresita Vega Committee Chair, Jennifer Cantillo-Mena, Tammy Smith

 

TRAC Newsletter- Summer Edition

Posted on June 3, 2015 at 9:10 AM Comments comments (0)

TUMOR REGISTRARS ASSOCIATION of CONNECTICUT NEWSLETTER

SUMMER, 2015 Edition II

Colleagues and Friends:

Welcome to the summer Tumor Registrars Association of Connecticut newsletter created to update members on professional and personal announcements. The newsletter has summer scenes that we hope you can all appreciate after a cold and snowy winter. The warm weather is finally here and our thoughts turn to fun in the sun, activities with friends and family. We hope you enjoy a well deserved break this summer and we’ll see you in the fall.

 

News and Announcements

The Officers continue the selection of committee team members. Tammy Smith volunteered to serve on the nominating committee but we still do not have a Chair to lead the committee. It is important for members to participate to keep our organization strong so please consider serving on this committee.

A survey of three questions regarding a new website, education, and fundraiser activity was sent to members in April. We were encouraged with the 88% (38/43) response rate. The high rate tells us that members are interested in moving TRAC forward. Thank you for your time and suggestions.

The members of TRAC have wanted an updated website for some time. After exploring a few options, we decided to use Vistaprint as a web host. As part of the decision-making process, a survey that listed the available options was sent to members.

The results were surprising because the members were divided among the three choices. *45.71% (16) $162 annually, designed and maintained by TRAC VP without online payments; *28.57% (10) $229.00 one-time fee and $30 monthly, designed and maintained by someone else and *25.71% (9) $270 annually, designed and maintained by TRAC VP, with payment options.

Since most members opted for a website designed and maintained by the TRAC VP, a standard website with PayPal was purchased at a low promotional rate. We are proud to announce that our new website is up and running. The website is really beautiful and Amy has many great ideas to expand and enhance content. Please visit trac-ct.org to view. Our old website expires on June 12th.

The President of the Cancer Registrars Association of New England recently began a regional recruitment initiative to educate individuals about the registry profession. The plan is to identify individuals who might have an interest in the field of cancer registration and offer education and practical experience. The goal is to provide information for people to decide if employment in the registry is a good fit. The initiative is a cooperative venture between hospital and central registries. The effort is in response to the shortage of registrars and projected retirements in the profession.

Treasurer/Membership Committee:

TRAC currently has 43 active members. The membership drive has been extended until June 30th. A membership roster has been emailed to members. At our TRAC meeting in March, it was decided to raise the conference fee to $50 for nonmembers at our September meeting. A permanent increase would have to be voted on by TRAC membership.

Ways and Means Committee:

A survey to determine if members would purchase faux leather folios (blue with white TRAC logo) for $14 at meetings as a fundraiser was sent to members. The majority of members (24) said they would purchase the folios; five respondents said they would not. Twelve participants suggested: raise the 50/50 split, insulated lunch bags, tote bags, mugs, magnets, mouse pads, calendars, light jackets, pins, raffle, and DVD of the PBS 6-hour documentary on the history of cancer based on the book Cancer—The Emperor of all Maladies. If the folios were purchased on sale, we could charge $12 and still reach our goal of $5 profit for each. Amy has also found a fundraiser through Yankee Candle that would require no money upfront. Decisions will be finalized at our next TRAC meeting.

Bylaws Committee:

Cathy, Mary Jeanne and Brooke have reviewed the bylaws and have made several recommendations. They have provided a report that lists the current bylaws, the proposed bylaws change, and the rationale. The Board agrees with the proposed changes and will send the report to members for review before our annual meeting. Please be prepared to discuss the bylaws and vote on the amendments. Thank you to the bylaws committee for their hard work.

Education Committee:

The education committee's goal is to provide more educational choices that include national speakers. A survey to evaluate member support for this initiative was sent to members. The result was 100% of members (38 respondents) would like to have a national speaker each year. Suggestions for content included information on advanced abstracting, emerging treatments, 8th edition AJCC staging, hematopoietic diseases, and ACOS standards. Ideas for speakers included Frederick Greene MD from the COC and Brenda Elsagar, author and humorist, who has been a speaker at NCRA in the past. TRAC officers will discuss this further at our annual meeting.

The annual TRAC meeting on September 9th at Yale New Haven will feature April Fritz for an all-day conference/workshop. April will present some of the suggested topics.

The focus of the NCRA educational meeting in San Antonio was changes in the cancer registry field. Discussions included AJCC stage, concurrent abstracting, data usage, RQRS, and central registry topics. PDFs of the presentations were sent to attendees and I will forward some of the best ones to members in the near future.

In an effort to expand education opportunities, the TRAC President and education committee now collaborate with the New York Cancer Registrars Association (NYCRA) education board. If two or more states plan and participate in a meeting, it can be classified as regional. That is the goal for NYCRA and it could be a goal for TRAC if we wanted to go in that direction. It would be great if New York registrars attend our meeting and Connecticut registrars attend their meeting.

The following is a list of educational offerings this year:

Cancer Registrars Association New England, Nashua, New Hampshire, postponed until August

Tumor Registrars Association of Connecticut, New Haven, Connecticut, September 9

New York Cancer Registrars Association, Saratoga Springs, New York, October 7-9

Cancer Registrars Association New England, Framingham, Massachusetts, October 19-20

Please consider hosting a TRAC meeting. Upcoming meetings will be placed on our website. TRAC also has the option to post meetings on the NCRA website.

 

Nominating Committee:

The nominating committee still needs a Chair to lead the team; please consider volunteering for this important position. TRAC cannot continue as an organization without a fully-staffed nominating committee. According to the bylaws, officers shall be elected annually or until their successors are elected. The Committee is required to submit a list of nominees to the President at least seven weeks prior to the annual meeting. The established deadline for nominations is fast approaching.

Great News:

We await the birth of a daughter to Brooke and Cal Chang due on June 29, 2015. Brooke will be returning to work in the fall. Congratulations.

Sad News:

Robert (Bob) Lincoln passed away on April 4, 2015.

Job Postings:

Middlesex Hospital: Certified Tumor Registrar

Miami Cancer Institute, Certified Tumor Registrar for new 305,000 square foot cancer center with 90,000 square foot research facility opening in the fall, 2016; no remote option for Connecticut residents

 

That is all for now. Have a safe and happy summer, everyone...

Donna M. Lanphear, President

Amy Baldwin-Stephens, Vice President Michele Wojewodzki, Treasurer

Rosemary Crawford, Secretary

Public Relations/Communication Committee Chair: Donna M. Lanphear

Education/Liaison Committee Chair; Webmaster: Amy Baldwin-Stephens

Education: Mike Kuhland, Donna Goss

Membership/Ways and Means Committees Chair: Michele Wojewodzki

Ways and Means: Eliza Cleaveland

Bylaws Committee: Cathryn Phillips, Mary Jeanne Pierce, Brooke Chang

Nominating Committee: Jennifer Cantillo-Mena, Tammy Smith

 

 

 

 

 

 

 

 

Newsletter- Spring Edition

Posted on June 2, 2015 at 1:10 PM Comments comments (3)

TUMOR REGISTRARS ASSOCIATION of CONNECTICUT NEWSLETTER

SPRING, 2015 Edition I

Colleagues and Friends:

Welcome to the first quarterly Tumor Registrars Association of Connecticut newsletter created to update members on professional and personal announcements. I believe it will be a wonderful tool to improve communication among members, a chance to share information and ideas. If anyone has anything to contribute, please send via email. I plan to draft the newsletter quarterly coordinating with the seasons--spring, summer, fall and winter.

News and Announcements:

Bridgeport Hospital hosted our first TRAC meeting of the year on March 27th. The conference provided us with great information; the presentations were very unique and interesting. Thank you to Mary Beth, Wendy, and Theresa for their efforts and hospitality. A total of five credits will be requested from NCRA.

At our first business meeting, we started to appoint committee members as required by our bylaws. I will serve as president and chair the public relations/communication committee. Amy Baldwin-Stephens, vice president, will chair the education and liaison committees. Mike Kuhland, president of the New York Cancer Registrars Association, and Donna Goss will be on the education committee. It is my hope that we will collaborate with both NYCRA and CRANE in the future. Michele Wojewodzki, treasurer, will chair the membership and ways and means committees. Liza Cleveland will assist the ways and means committee Chair. Mary Jeanne Pierce, Cathryn Phillips, and Brooke Chang volunteered to serve on the bylaws committee. Jennifer Cantillo-Mena will remain on the nominating committee. Donna Connery has stepped down after seven years of service. Thank you, Donna, and welcome to our current committee members. We look forward to a productive year!

The Board of Directors is still trying to build a team of committee members. Please consider serving on the nominating committee. As an organization, TRAC cannot continue without a nominating committee. Two volunteers for the nominating committee are needed. Your participation is appreciated and will strengthen TRAC.

Our first project that we as officers want to tackle is to make the TRAC website viable once again. We believe it is important to reestablish, redesign and maintain a current website for our organization. An updated website will allow TRAC to have a professional presence and public visibility. Members of TRAC also voiced support for this action at our last meeting. After exploring a few options, we have decided to utilize Vistaprint as a web host. A survey that lists the available options will be sent to members for their input.

Education Committee:

The education committee's goal is to provide more educational choices that include national speakers annually. A survey to evaluate member support for this initiative will be sent to members. TRAC officers will discuss this topic further at our next business meeting before any decisions are made.

The annual TRAC meeting on September 9th will feature April Fritz for an all-day conference/workshop. Please let us know what topics would be most useful. The following is a list of educational offerings this year:

Advances in Pancreatic Cancer Symposium, Hartford Hospital, May 6

National Cancer Registrars Association, San Antonio, Texas, May 20-23

North American Association Central Cancer Registries, Charlotte, North Carolina, June 13-18 Cancer Registrars Association New England, Nashua, New Hampshire, June 25

Tumor Registrars Association of Connecticut, New Haven, Connecticut, September 9

New York Cancer Registrars Association, Saratoga Springs, New York, October 7-9

Cancer Registrars Association New England, Framingham, Massachusetts, October 19-20

Please consider hosting a TRAC meeting in the future.

 

Bylaws Committee:

Cathy, Mary Jeanne and Brooke will review the bylaws and report their findings at our next TRAC meeting.

 

Treasurer/Membership Committee:

Seven new CTRs were recognized at the annual TRAC meeting at Yale New Haven last November. They are Shara Benson, Rebecca Briggs, Brittany Hadfield, Bri Howell, Kylie Nelson, Evin Soares, and Mary Beth Thornton. Congratulations to all on this great achievement. New CTRs in 2015, please contact Michele to receive your pin.

TRAC currently has 40 active members. A final membership roster for 2015 will be emailed to members in the near future. Newly designed membership cards were issued at our last meeting.

 

 

Ways and Means Committee:

Please look for a survey to determine if members would purchase faux leather folios (blue with white TRAC logo). The folios could be sold for $14 at meetings as a fundraiser. That price point would allow a $5 profit on each folio that would be used for education activities. We will be looking for other ideas, as well. Collection for ways and means will resume at our next TRAC meeting.

 

Job Postings:

Hartford Hospital Cancer Registry Records Analyst, CTR, Temporary

Middlesex Hospital Cancer Data Registrar & Quality Improvement Coordinator

That is all for now. Happy Spring, everyone...

Donna M. Lanphear, President

Amy Baldwin-Stephens, Vice President

Michele Wojewodzki, Treasurer

Rosemary Crawford, Secretary


Public Relations/Communication Committee, Chair: Donna M. Lanphear

Education/Liaison Committees: Amy Baldwin-Stephens, Chair; Mike Kuhland, Donna Goss, Education

Membership/Ways and Means Committees: Michele Wojewodzki, Chair; Liza Cleveland, Ways and Means

Bylaws Committee: Cathryn Phillips, Mary Jeanne Pierce, Brooke Chang

Nominating Committee: Jennifer Cantillo-Mena

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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